Guidelines for the delivery of tests
A ‘test’ is defined as an assessment that would ordinarily be conducted in an invigilated setting at a specified time outside of the examination period, that counts towards the final grade of the course, and is time-limited.
Alert Level 1
Tests will be conducted on campus under invigilated conditions.
Alert Level 2 or higher
- Tests ordinarily sat under examination conditions will be online, non-invigilated, time-limited tests designed to test higher-order thinking.
- Staff must not set up ad hoc invigilation methods for online tests.
- Long test windows (such as 24-hour test windows) must not be used.
- Test design for remote or off-shore students must ensure that students will be able to complete the set tasks in the time available.
- Online tests often take longer than written tests, so consideration must be given to extending the time allowed for the test, where appropriate.
- In the online test format, students must be able to review previous answers.
- Students must have an opportunity to complete a practice exercise prior to the test to ensure they are familiar with the technological requirements
- The requirement in the Assessment (Courses, Tests and Examination) Policy that ‘tests which count towards the final result of a course will be conducted under examination conditions’ is waived.
- Some tests with approved exceptions by an Associate Dean (Academic) through faculty committees may be conducted on campus at Level 2. For example, some courses in programmes where accreditation or registration requirements require an on-campus, invigilated test to be undertaken. Tests scheduled on campuses outside of Auckland at different Alert Levels may take place on campus.
- Spaces may be available at some Alert Levels for students who need a suitable study space to complete an online test. This process will be managed centrally and in accordance with Government guidelines.
- Appropriate measures will be put in place for students to support equitable participation in online tests and examinations.
Setting the availability times
Start times are recommended to be after 1pm to allow for differences with time zones in Asia where most offshore students are situated. Different start times may be required for remote students in other time zones (i.e. rolling start times). Advice on managing these exceptions where necessary for individual students can be found on the Canvas Quiz and Assignment pages.
Consideration must be given to extending the time allowed for the test, where appropriate.
Provision will be made through the University Call Centre for students requiring technical support while undertaking an online test.
- For Canvas related questions, contact the Canvas Support (available 24 hours, 7 days a week). Staff can live Chat with Canvas Support.
- For queries related to Lecture Recordings, contact the Learning & Teaching Team (available business hours). Email: firstname.lastname@example.org
- If students in your classes have questions relating to their course and learning, they can contact the course director through Canvas.
- For all other inquiries visit Ask Auckland.
We have also prepared some FAQs that might help if a problem occurs during the test.
Aegrotat and compassionate consideration
Administration fees for applications for aegrotat and compassionate consideration are reinstated for 2021.
Procedures for aegrotat and compassionate consideration applications allow virtual consultation with University Health and Counselling Services to obtain evidence of impairment where required. Alert Level permitting, in-person consultations can also be arranged with appropriate physical distancing and Personal Protective Equipment in place.
For Semester 1, Quarters 1 and 2 examination aegrotats the usual requirement that in order to make a recommendation for an aegrotat or compassionate grade a student’s coursework must be ‘well above minimum pass standard’ is reinstated.
Students approved for an aegrotat or compassionate consideration for a test may be permitted (at the discretion of an Academic Head) to:
- sit another written test; or
- receive a mark for the test based on the average of marks awarded for other coursework; or
- take a viva voce (oral) examination; or
- have the percentage of marks allocated to the test reallocated to the examination.
Any required changes to teaching delivery and assessments must adhere to inclusive design principles to avoid creating additional barriers to learning and teaching. Teaching staff should refer to the following resources to support inclusive course design:
- Canvas course: Inclusive Design for Canvas
- Remote Learning Website: Accessibility of resources and information
In particular, it is important to take into account the support needs of students with disabilities in any changes to teaching delivery and assessments.
Any changes must align with the University’s Inclusive Learning and Teaching of Students with Impairments Guidelines and avoid creating additional barriers to learning for students with disabilities. These Guidelines allow for ‘choice in assignment topics and formats where appropriate to provide different but equivalent assessment options’.
The University offers a range of support to students with disabilities to enable them to participate in teaching and to be assessed fairly. Teaching staff should work with Student Disability Services and the Examinations Office to enable:
- Special conditions in written tests and examinations.
- Approved special conditions for students with disabilities sitting tests and exams (approved special conditions will apply to any timed assessment of 30 minutes or longer, including if a student requires support such as a reader or writer).*
- Adjustments to online assessments to meet student support needs (e.g., extra time*, enlarged fonts, colour contrast changes, text to speech, spell check).
- Notetaking support to provide Canvas ‘Observer’ access to note-takers and/or permanent staff in Student Disability Services who are assisting with note-taking.
- Alternative assessment.
- Access plans for students.
* Where a student is approved a reader, but one is not available or appropriate, teaching staff should record an audio file of the question by following these guidelines for recording audio media. Setting the test duration to individual students is outlined on the Canvas Quiz availability settings and Assignment availability settings.
See also guidelines for higher-risk students.
Special conditions for tests
- Students with temporary or permanent disabilities or conditions that affect their ability to sit tests under the prescribed conditions may apply for special conditions through Student Disability Services.
- Approved students are entitled to special conditions for timed (on-campus or online) tests of 30 minutes or longer, including where appropriate support from a reader or writer.
- At Alert Levels 2 or above, students should be advised to contact Student Disability Services to discuss additional options for assistance in online tests.
- Advice for staff on assistance for students with approved special conditions sitting online tests may be found on the Canvas Resources website.
The use of specialised and/or additional software must be approved by the Associate Dean (Learning & Teaching or Academic) before writing the assessment tasks.
All students sitting online tests must be advised about the importance of academic integrity, the University’s approach to academic misconduct, its determination to use all possible means to identify students who dishonestly use external or online resources during tests, and the penalties that are available where academic misconduct is confirmed.
Regular communication to students regarding the importance of academic integrity to student learning and for academic standards is strongly recommended. For example:
- Include academic integrity statements on all Canvas assignment pages and on assessment instructions.
- Provide links to learning support resources hosted by Libraries and Learning Services.
- Ask students to submit drafts of their assignments or evidence of their planning.
- Redesign questions so that students are not merely recalling facts.
- Online quizzes:
- Consider including an academic integrity statement as a question that students must select ‘I agree’ to answer (0-point value for that question).
- Avoid reusing questions (or entire test papers) used in previous deliveries of the course.
- Randomise the order of MCQ questions and their response options.
Open or closed book?
Consider the following:
- Open Book (OB): Any written/printed material.
- Students may refer to and cite any peer-reviewed resource from any source, any book (hard copy or online) and from any appropriate internet source such as a Government or accredited media website.
- Students are typically assessed on their higher level and critical thinking skills, and this should be included in any assessment rubric.
- Grading will often reflect the relevance and appropriateness of the sources cited to support arguments or explanations by way of evidence and/or examples.
- We have provided a guide for redesigning your test questions for open book format.
- Restricted Book (RB): May be written upon.
- Students must only refer to and cite from the resources listed and supplied, and must not refer to any other sources.
- Closed Book (CB): No books allowed.
See also: Book designations as defined by the Examinations Office.
Design the assessment so that well-prepared students should be able to complete it in the time allocated for the assessment under usual conditions. The workload should be equivalent to normal assessment times even if the questions are modified for online delivery.
Keep in mind that if questions are modified, for example changing them from MCQ to short answer questions, you may need to reduce the number of questions for providing equivalency.
Avoid tasks with research expectations that will exceed the time frame. Students have been informed that the assessments should be able to be completed within the scheduled length of the test that it has replaced.
Consider whether you require your students to reference their sources. Referencing takes additional time for students to do, which should be accounted for in the total time to complete the assessment. References generally would not count towards the total word count.
Finally, please ask a colleague to review your test in advance. Add them to your Canvas course with the Teaching Support role.
- In Canvas, create an assignment group within Canvas Assignments.
- You may wish to add sections that includes both Quizzes and Assignment submissions within the same assignment group:
- By separating out the learning outcomes to make it explicit to students what you are assessing, e.g., writing skills, reading comprehension, and so on…
- By question types, e.g., multi-choice question, short answer, essay question.
- By course topics.
- By how you wish to organise marking, e.g., specialty topics of markers.
- By functionality of Quiz or Assignment, depending on what you would like your students to do for their assessment.
- Remember to communicate clearly to students that all sections must be completed in order to complete the test. You can do this by:
- Indicate the time it will take students to complete the whole assessment and also the different sections.
E.g., Section 1: Essay #1 (this task should take you approximately 1 hour).
- Indicate the number of attempts allowed for Quiz-type assessments. See Quiz options.
- For discursive, essay-type questions, indicate an expected word count that is appropriate for the level of study, discipline, and weighting of the question. See: Short answer and essay questions.
See also: Student experience.
Tests with diagrams and equations
Tests that require the student to draw diagrams or write equations should be designed so that the answers are submitted via scanned images or photographs (meta-data must be included with any images uploaded). Prepare students in advance to download a document scanning app for their mobile device (e.g., Adobe scan, Microsoft Office Lens or Camscanner). Students must have an opportunity to complete a practice exercise (e.g. a practice Quiz or a Assignment of type ‘File Upload’) prior to the test to ensure they are familiar with the technological requirements for uploading images.
The exception does not allow the work to subsequently be made publicly available. For example, a thesis will need to be checked for copyright compliance before being uploaded into the University’s research repository.
Read detailed guidelines on the University’s copyright page.