The Lecture Capture policy: “41. All recordings are to be stored until the end of the next corresponding teaching term following delivery of the course.”

• The previous 12 months (rolling) recordings are accessible in Canvas so staff can copy the LTR preview link from your 2021 course and paste into a 2022 course as an ad-hoc recording.
• Lecture recordings that are older than 12 months are moved to an archive folder. They are then deleted after 6 months (18 months total).
• If recordings need to be reused after they have been moved to the archive folder they can be requested via Staff Service Centre.
• Find how you can edit previous lecture recording and publish to a current course.

Recording video or audio can be achieved directly from Canvas’ page editor using a webcam-enabled laptop or PC, or a camera and microphone attached to your PC/laptop. Canvas’ Page Editor also enables you to upload pre-recorded videos. The recording has 500MB size limit.

Panopto (Windows and Mac)

• Panopto allows you to record screencasts right from within your browser. You are able to trim sections from your video and it provides auto-captioning for accessibility. Its integration with Canvas makes it easy to share videos with the class.

Zoom (Windows and Mac)

• Another relatively simple way to record your screen is with Zoom. Please review the guides for Zoom, in particular, the instructions for recording with Zoom and screen sharing in Zoom.

Windows

• A tool that offers more post editing options for screen-capture video is BB Flashback Pro. you can record and edit your screen, enhance the video with sound clips, add text and images, and publish in multiple formats. This software is available to install via the Software Centre (only available on University issued devices and requires VPN access).
• BB Flashback Express is free to download and like the pro version, can record the screen, capture webcam, add commentary with no time limits or watermarks. However, unlike the Pro version, it does not include the editing suite or the ability to add text, images or sounds.

Apple devices

• Mac computer: QuickTime Player has a screen-recording feature.
• iPhone and iPad: In iOS 11 or later, and iPadOS, you can create a screen recording and capture sound on your iPhone and iPad.

• View the guides on filming with a mobile device and creating video assignments.
• Or set up your smartphone as a document camera.
• To avoid using up your Canvas file quota (5GB), we recommend that staff upload recordings to Panopto.

Webcams are available to borrow from the Learning Environment Support Unit. Phone +64 9 923 4800, internal (ext. 84800).  For other recording requirements e.g., tripod, camera or laptop, contact your Faculty Delegate.

The One Button Studio is a self-service facility designed to allow staff to produce video recordings.

The process is as simple as selecting which feature you want: Camera, Lightboard or PowerPoint (inserting external content) and after entering in a few details into a lectern computer and pushing record, it’s ready to go. Once the lecture is finished, the One Button System will email the recording to the users’ email address.

This specialised equipment has been installed in the Barry Spicer Media Studio on Level 0 of the Business School, in room 260-006A and is a bookable space in the Room Booking System (see the screenshot below to select the room).

Bookings must be received and confirmed before 12pm the day before you want to go to the studio. Please do not block out the studio for lengthy periods – it will be in high demand.

Filter by the Room Booking system by choosing:

• Minimum capacity 1
• City Campus – Sector 200
• Lecture Theatre Recording
• Select your preferred date and time, click next.
  
• Tick the box next to the Barry Spicer Media Studio to book. If the room us unavailable at your selected time, click the stopwatch icon to show available times. You can also view the timetable for the room via the calendar icon.
  

Use Panopto to record your PowerPoint presentation. Panopto includes auto-generated captioning for accessibility.

• From your Canvas course, navigate to the Panopto page and click Open in Panopto icon; this gives you more screen ‘real estate’ to work with.
  
• Next, follow this instructional video to record your PowerPoint presentation. Decide whether to use your camera while presenting, or just record a voice-over.
• If PowerPoint is not installed on your computer, consider using PowerPoint Online. Log in with your University of Auckland Microsoft account, e.g. jblo001@uoa.auckland.ac.nz, then click the PowerPoint icon.

Note: You do not need to turn on auto-captioning in PowerPoint because Panopto will create captions automatically.

See also

• Embed the video into Canvas (Announcements, Assignments, Pages etc.)
• UoA branded Start/End slides – PPT

Staff are encouraged to provide a video transcript for accessibility. You can do this through Microsoft Word Online.* Word allows you to upload your MP4 recording via the ‘Transcribe’ feature. You will be able to transcribe up to 300 minutes of video per month.

• View the instructions from Microsoft to transcribe your recordings (scroll down to the heading called ‘Upload an audio file’). The transcript will label each paragraph with a placeholder name of who’s speaking, e.g. ‘Speaker 1’. If you don’t require labels (e.g. there is only one voice on the video), follow the steps that describe how delete them by means of the ‘relabel’ feature.
• Click Add all to document then download a PDF copy. In Word Online, click File > Save As > Download as PDF.
• Upload the document to your Canvas course via the Upload Document function, then insert a link to your document next to the video.
• Some students may also benefit from Google’s Live Caption feature, whereby captions are provided in Google Chrome browser, whenever they play a video.

* log in to Word Online using your University of Auckland Microsoft account, e.g. jblo001@uoa.auckland.ac.nz, then click the Word icon.

Recordings from the lecture capture system will be released to students – via Canvas Recordings – 24 hours after the lecture. If you need to make edits to the recording, you should do so within this time frame.

These editing apps allow for basic editing features such as, trimming and splitting.

• Panopto’s editing features include trimming sections of your video and splicing in secondary video clips, PDF slides, webpages or YouTube clips. From 2022, Panopto is integrated with Canvas.
• Watch a quick video tutorial on using the built-in Windows 10 Video Editor (view the transcript).
• Apple Mac alternatives include QuickTime Player for Mac or iMovie for iPhone, iPad.
• Another alternative is OpenShot Video Editor, for Windows, Mac, and Linux. It allows you to trim and split your video, add basic visual effects, and splice multiple videos together. OpenShot tends to drastically increase the video file size, therefore, when exporting your video, try changing the settings to 10 frames per second (if it is a screen-cast video) and the bit rate to 1.5Mb/s.
• Although Zoom Cloud recordings allows you to set the IN and OUT points of your recording, this only takes effect if you share the video from the Zoom platform. To actually edit the recording, you will need to download it and edit it using one of the apps mentioned.

To avoid using up your Canvas file quota (5GB), we recommend that you upload your video to Panopto.

* Note: If you create your recordings in Panopto, the file size is not so much an issue—Panopto will determine a student’s broadband speed and downscale the video playback if necessary. Therefore, these instructions are mainly for compressing super large files prior to uploading them.

Instead of creating one long recording, consider structuring the content into shorter, focused videos. This helps avoid large file sizes and students will appreciate the information being in ‘bite-sized’ pieces. However, if you have a video that you intend to upload to Panopto, and its file size is, say, larger than 1GB, compress the video so that it will successfully upload.

Compress your video using VLC Media Player

VLC Media Player can compress the video’s quality or scale. If you are using a University PC/laptop, VLC is available via the Software Centre or Self Service on Mac (only available on University issued devices and requires VPN access), or if you are using your own computer, download it from the VideoLAN website.

1. Open VLC Media Player.
2. Click Media > Convert / Save.
3. Select the video file via the Add button.
4. Click Convert / Save.
5. Select Video – H.264 +MP3 (MP4) as the profile.
6. Click Browse to select a folder on your computer where the file will be saved to.
7. Enter a file name and click Save.
8. Click Start and wait for the progress bar on VLC Media Player to finish.

9. If the file is still too big, try again but this time, click the tools button next to the Profile.
10. Under the Video Codec > Resolution tab, change the Scale to about 0.5.

11. Under the Audio codec tab, make sure Audio is checked.