Recording teaching materials

Zoom recordings

Tips for getting started with Zoom, including recording a presentation and embedding it into Canvas.

Lecture theatre recordings (LTR)

Tips for using lecture recordings, including LTR and Zoom enabled rooms.

Upload video to Mediastore

Upload video recordings to Mediastore and embed them into Canvas.

Types of recordings

Reuse past lecture recordings

The Lecture Capture policy: “41. All recordings are to be stored until the end of the next corresponding teaching term following delivery of the course.”

  • The previous 12 months (rolling) recordings are accessible in Canvas so staff can copy the LTR preview link from your 2020 course and paste into a 2021 course as an ad-hoc recording.
  • Lecture recordings that are older than 12 months are moved to an archive folder. They are then deleted after 6 months (18 months total).
  • If recordings need to be reused after they have been moved to the archive folder they can be requested via Staff Service Centre.
  • Find how you can edit previous lecture recording and publish to a current course.
Video and audio recordings in Canvas

Recording video or audio can be achieved directly from Canvas’ page editor using a webcam-enabled laptop or PC, or a camera and microphone attached to your PC/laptop. Canvas’ Page Editor also enables you to upload pre-recorded videos. The recording has 500MB size limit.

Screen capture for Windows and Apple devices


Zoom (for Windows and Mac)

  • Arguably the simplest way to record your screen is with Zoom. Please review the guides for Zoom, in particular, the instructions for recording with Zoom and screen sharing in Zoom.



  • BB Flashback Pro is a Windows application to record and edit a screen capture, enhance with sound clips, add text and images, and publish in multiple formats. This software is available to install via the Software Centre (only available on University issued devices and requires VPN access).
  • BB Flashback Express is free to download and like the pro version, can record the screen, capture webcam, add commentary with no time limits or watermarks. However, unlike the Pro version, it does not include the editing suite or the ability to add text, images or sounds.
  • ShareX is an open-source screenshot and screen-casting tool and like BB Flashback Express, does not include editing features or the ability to add text, images or sounds.


Apple devices

  • Mac computer: QuickTime Player has a screen-recording feature.
  • iPhone and iPad: In iOS 11 or later, and iPadOS, you can create a screen recording and capture sound on your iPhone and iPad.
Record using mobile devices (phone or tablet)

Webcams are available to borrow from the Learning Environment Support Unit. Phone +64 9 923 4800, internal (ext. 84800).  For other recording requirements e.g., tripod, camera or laptop, contact your Faculty Delegate.

One button studio

The One Button Studio is a self-service facility designed to allow staff to produce video recordings.

The process is as simple as selecting which feature you want: Camera, Lightboard or PowerPoint (inserting external content) and after entering in a few details into a lectern computer and pushing record, it’s ready to go. Once the lecture is finished, the One Button System will email the recording to the users’ email address.

This specialised equipment has been installed in the Barry Spicer Media Studio on Level 0 of the Business School, in room 260-006A and is a bookable space in the Room Booking System (see the screenshot below to select the room).

Bookings must be received and confirmed before 12pm the day before you want to go to the studio. Please do not block out the studio for lengthy periods – it will be in high demand.

Filter by the Room Booking system by choosing:

  • Minimum capacity 1
  • City Campus – Sector 200
  • Lecture Theatre Recording
  • Select your preferred date and time, click next.
    Screenshot of Room Booking System
  • Tick the box next to the Barry Spicer Media Studio to book. If the room us unavailable at your selected time, click the stopwatch icon to show available times. You can also view the timetable for the room via the calendar icon.
    Screenshot of Room Booking System
Record narration in PowerPoint


PowerPoint Online (with closed captioning)

To ensure your recordings are accessible, record your presentation with closed captions. You can achieve this using PowerPoint Online (part of Office 365). Note: this may need a bit of practice.

  • Log in to PowerPoint Online using your University of Auckland Microsoft account, e.g., then click the PowerPoint icon).
  • Start presenting via the Slide Show menu (ensure Always Use Subtitles is selected). See the complete instructions for presenting your slideshow from Microsoft Support.
  • PowerPoint Online does not include a record function, however, you can record your screen using Zoom.
  • Please review the guides for recording with Zoom and screen sharing in Zoom. See guides for using Zoom.

You will be able to download your video from the Zoom recordings page (if you have recorded to the Zoom cloud), or from your Zoom folder within your Documents folder (if you have recorded to your local computer). You can then upload your video to Mediastore.


PowerPoint desktop app (no closed captioning)


See also


Additional guides

Provide a transcript for accessibility

Staff are encouraged to provide a video transcript for accessibility. You can do this through Microsoft Word Online.* Word allows you to upload your MP4 recording via the ‘Transcribe’ feature. You will be able to transcribe up to 300 minutes of video per month.

Screenshot of Word Online showing the transcribe feature

  • View the instructions from Microsoft to transcribe your recordings (scroll down to the heading called ‘Upload an audio file’). The transcript will label each paragraph with a placeholder name of who’s speaking, e.g. ‘Speaker 1’. If you don’t require labels (e.g. there is only one voice on the video), follow the steps that describe how delete them by means of the ‘relabel’ feature.
  • Click Add all to document then download a PDF copy. In Word Online, click File > Save As > Download as PDF.
  • Upload the document to your Canvas course via the Upload Document function, then insert a link to your document next to the video.
  • Some students may also benefit from Google’s Live Caption feature, whereby captions are provided in Google Chrome browser, whenever they play a video.

* log in to Word Online using your University of Auckland Microsoft account, e.g., then click the Word icon.

Video editing

Recordings from the lecture capture system will be released to students – via Canvas Recordings – 24 hours after the lecture. If you need to make edits to the recording, you should do so within this time frame.

Listed below are free editing apps available for video. These apps allow for basic editing features such as, trimming and splitting.

See instructions on how to edit videos using QuickTime Player for Mac or iMovie for iPhone, iPad and Mac.

Watch a quick video tutorial on using the built-in Windows Video Editor (view the transcript).This works with Windows 10.

A good alternative is OpenShot Video Editor, for Windows, Mac, and Linux. It allows you to trim and split your video, add basic visual effects, and splice multiple videos together. OpenShot tends to drastically increase the video file size, therefore, when exporting your video, try changing the settings to 10 frames per second (if it is a screen-cast video) and the bit rate to 1.5Mb/s.

And although Zoom Cloud recordings allow you to set the IN and OUT points of your recording, this only takes effect if you share the video from the Zoom platform. To actually edit the recording, you will need to download it and edit it using one of the apps mentioned.

Upload video to Mediastore

To avoid using up your Canvas file quota (5GB), we recommend that you upload your video to Mediastore.

Reduce the file size of your video

Instead of uploading one long recording consider structuring the content into shorter, focused videos. This helps avoid large file sizes. However, if your file is larger than 1GB, you should compress the video so that it will successfully upload to Mediastore.

For help with converting/compressing video files or if you want a simple infographics concept to students, contact Media Production team.

Otherwise, follow the instruction below to compress your video files using VLC Media Player.

VLC Media Player can compress the video’s quality or scale. If you are using a University PC/laptop, VLC is freely available via the Software Centre or Self Service on Mac (only available on University issued devices and requires VPN access), or if you are using your own computer, download it from the VideoLAN website.

  1. Open VLC Media Player.
  2. Click Media > Convert / Save.
  3. Select the video file via the Add button.
  4. Click Convert / Save.
  5. Select Video – H.264 +MP3 (MP4) as the profile.
  6. Click Browse to select a folder on your computer where the file will be saved to.
  7. Enter a file name and click Save.
  8. Click Start and wait for the progress bar on VLC Media Player to finish.

VLC screenshot

  1. If the file is still too big, try again but this time, click the tools button VLC tools button next to the Profile.
  2. Under the Video Codec > Resolution tab, change the Scale to about 0.5.

VLC screenshot

  1. Under the Audio codec tab, make sure Audio is checked.

VLC screenshot

Tips for recording video

If you opt to develop podcasts, videos of yourself speaking to camera, or narrated recordings of your slides, consider breaking them down into short chunks. Sitting down to record a two-hour lecture in one go is not hugely satisfying and it increases the chance of technical issues, whereas breaking the material up will help you think about reducing quantity overall. Students will also benefit as they can focus their study on specific aspects of the course.

Remember to:

  • Make videos accessible to all students – provide transcripts and/or subtitles for self-created videos and lecture capture recordings. At very least a summary of what was covered will be helpful for students.
  • Use plain English – avoid colloquialisms, jargon, acronyms.
  • Chunk contents into a short and manageable size. Consider a series of short videos that cover key concepts.
  • Using a script can help you talk more clearly, slowly and to the point at hand.
  • Slow down your speech, enunciate, speak clearly and with the microphone well positioned near your mouth.
  • Consider the environment you are recording from (external noise, background wall that will be captured in your recording).
  • If you are unfamiliar with recording or using the equipment, it is recommended that you test before you record to minimise the risk of having to re-record. It might be good to record and see how you look from the viewer’s point of view.

Watch party lectures

A watch party introduces the concept of delivering asynchronous material synchronously. It is where you schedule a time for you and your students to be present online to watch a pre-recorded lecture. Students can ask questions in a chat window and you can answer them immediately.

Find out more about watch party lectures.

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