Lecture recordings availability
Recordings from the lecture capture system will be released to students – via Canvas Recordings – 24 hours after the lecture. If you need to make edits to the recording, you should do so within this time frame. Staff will be able to reset the default release time for their courses to a shorter or longer time-frame (up to a maximum of 72 hours). Staff electing to release only after 72 hours must have a compelling reason for delaying the release for this long and must have considered the impact on students, including equity student groups.
Students identified as studying online (OO, NO, NFxx or SWxx in Canvas), do not have a timetable because they are not attending on-campus lectures. This means they will not necessarily know when the lecture recordings will be available. Course coordinators should advise students in Canvas, when to expect the lecture recordings so they can manage their study time remotely. If they are at one of the China Learning Centres, this will help them to prepare for time with Learning Facilitators.
Overseas students do not have automatic access to lecture recordings. Course coordinators need to share the relevant lecture streams to the course in Lecture Recordings – Settings.
Types of recordings
Reuse past lecture recordings
The Lecture Capture policy: “41. All recordings are to be stored until the end of the next corresponding teaching term following delivery of the course.”
- The previous 12 months (rolling) recordings are accessible in Canvas so staff can copy the LTR preview link from your 2020 course and paste into a 2021 course as an ad-hoc recording.
- Lecture recordings that are older than 12 months are moved to an archive folder. They are then deleted after 6 months (18 months total).
- If recordings need to be reused after they have been moved to the archive folder they can be requested via Staff Service Centre.
- Find how you can edit previous lecture recording and publish to a current course.
Video and audio recordings in Canvas
Screen capture for Windows and Apple devices
Zoom (for Windows and Mac)
- Arguably the simplest way to record your screen is with Zoom. Please review the guides for Zoom, in particular, the instructions for recording with Zoom and screen sharing in Zoom.
- BB Flashback Pro is a Windows application to record and edit a screen capture, enhance with sound clips, add text and images, and publish in multiple formats. This software is available to install via the Software Centre (only available on University issued devices and requires VPN access).
- BB Flashback Express is free to download and like the pro version, can record the screen, capture webcam, add commentary with no time limits or watermarks. However, unlike the Pro version, it does not include the editing suite or the ability to add text, images or sounds.
- ShareX is an open-source screenshot and screen-casting tool and like BB Flashback Express, does not include editing features or the ability to add text, images or sounds.
Record using mobile devices (phone or tablet)
- View the guides on filming with a mobile device and creating video assignments.
- Or set up your smartphone as a document camera.
- To avoid using up your Canvas file quota (5GB), we recommend that staff upload recordings to the Mediastore.
Webcams are available to borrow from the Learning Environment Support Unit. Phone +64 9 923 4800, internal (ext. 84800). For other recording requirements e.g., tripod, camera or laptop, contact your Faculty Delegate.
Record narration in PowerPoint
PowerPoint Online (with closed captioning)
To ensure your recordings are accessible, record your presentation with closed captions. You can achieve this using PowerPoint Online (part of Office 365). Note: this may need a bit of practice.
- Log in to PowerPoint Online using your University of Auckland Microsoft account, e.g. firstname.lastname@example.org, then click the PowerPoint icon).
- Start presenting via the Slide Show menu (ensure Always Use Subtitles is selected). See the complete instructions for presenting your slideshow from Microsoft Support.
- PowerPoint Online does not include a record function, however, you can record your screen using Zoom.
- Please review the guides for recording with Zoom and screen sharing in Zoom. See guides for using Zoom.
You will be able to download your video from the Zoom recordings page (if you have recorded to the Zoom cloud), or from your Zoom folder within your Documents folder (if you have recorded to your local computer). You can then upload your video to Mediastore.
PowerPoint desktop app (no closed captioning)
- Please view this comprehensive guide on how to make a video using PowerPoint (desktop app).
- We recommend saving your PowerPoint recording as an MP4 file, then upload your video to Mediastore.
- Office.com – Guide for narration in PowerPoint (video)
- UoA branded Start/End slides – PPT
- See the next heading called ‘Provide a transcript for accessibility.’
Provide a transcript for accessibility
Staff are encouraged to provide a video transcript for accessibility. You can do this through Microsoft Word Online.* Word allows you to upload your MP4 recording via the ‘Transcribe’ feature. You will be able to transcribe up to 300 minutes of video per month.
- View the instructions from Microsoft to transcribe your recordings (scroll down to the heading called ‘Upload an audio file’). The transcript will label each paragraph with a placeholder name of who’s speaking, e.g. ‘Speaker 1’. If you don’t require labels (e.g. there is only one voice on the video), follow the steps that describe how delete them by means of the ‘relabel’ feature.
- Click Add all to document then download a PDF copy. In Word Online, click File > Save As > Download as PDF.
- Upload the document to your Canvas course via the Upload Document function, then insert a link to your document next to the video.
* log in to Word Online using your University of Auckland Microsoft account, e.g. email@example.com, then click the Word icon.
Recordings from the lecture capture system will be released to students – via Canvas Recordings – 24 hours after the lecture. If you need to make edits to the recording, you should do so within this time frame.
Listed below are free editing apps available for video. These apps allow for basic editing features such as, trimming and splitting.
A good alternative is OpenShot Video Editor, for Windows, Mac, and Linux. It allows you to trim and split your video, add basic visual effects, and splice multiple videos together. OpenShot tends to drastically increase the video file size, therefore, when exporting your video, try changing the settings to 10 frames per second (if it is a screen-cast video) and the bit rate to 1.5Mb/s.
And although Zoom Cloud recordings allow you to set the IN and OUT points of your recording, this only takes effect if you share the video from the Zoom platform. To actually edit the recording, you will need to download it and edit it using one of the apps mentioned.
Upload video to Mediastore
To avoid using up your Canvas file quota (5GB), we recommend that you upload your video to Mediastore.
Reduce the file size of your video
Instead of uploading one long recording consider structuring the content into shorter, focused videos. This helps avoid large file sizes. However, if your file is larger than 1GB, you should compress the video so that it will successfully upload to Mediastore.
For help with converting/compressing video files or if you want a simple infographics concept to students, contact Media Production team.
Otherwise, follow the instruction below to compress your video files using VLC Media Player.
VLC Media Player can compress the video’s quality or scale. If you are using a University PC/laptop, VLC is freely available via the Software Centre or Self Service on Mac (only available on University issued devices and requires VPN access), or if you are using your own computer, download it from the VideoLAN website.
- Open VLC Media Player.
- Click Media > Convert / Save.
- Select the video file via the Add button.
- Click Convert / Save.
- Select Video – H.264 +MP3 (MP4) as the profile.
- Click Browse to select a folder on your computer where the file will be saved to.
- Enter a file name and click Save.
- Click Start and wait for the progress bar on VLC Media Player to finish.
- If the file is still too big, try again but this time, click the tools button next to the Profile.
- Under the Video Codec > Resolution tab, change the Scale to about 0.5.
- Under the Audio codec tab, make sure Audio is checked.
Tips for recording video
- For accessibility to all students, make sure to provide transcripts and/or subtitles for self-created videos and lecture capture recordings. At very least a summary of what was covered will be helpful for students.
- Use plain English – avoid colloquialisms, jargon, acronyms.
- Chunk contents into a short and manageable size. Consider a series of short videos that cover key concepts.
- Using a script can help you talk more clearly, slowly and to the point at hand.
- Slow down your speech, enunciate, speak clearly and with the microphone well positioned near your mouth.
- Consider the environment you are recording from (external noise, background wall that will be captured in your recording).
- If you are unfamiliar with recording or using the equipment, it is recommended that you test before you record to minimise the risk of having to re-record. It might be good to record and see how you look from the viewer’s point of view.