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Lecture theatre recordings

See also: Guides on Zoom and Panopto.

Lecture recordings availability

Recordings from the lecture capture system will be released to students – via Panopto – 24 hours after the lecture. If you need to make edits to the recording, you should do so within this time frame. Staff will be able to publish videos early or extend the publishing delay time (up to a maximum of 72 hours). Staff electing to release videos after 72 hours must have a compelling reason for the long delay and should consider the impact on students, including equity student groups.

Students identified as studying online (Canvas course Section codes OO, NO, or NZ), do not have a timetable because they are not attending on-campus lectures. This means they will not necessarily know when the lecture recordings will be available. Course coordinators should advise these students when to expect the lecture recordings so they can manage their study time accordingly. And for students at one of the China Learning Centres, this will help them prepare their time with learning coordinators.

Students in China may need to use the Forticlient Virtual Private Network (VPN) Service to access the lecture recordings.

Scheduled lectures

All scheduled lectures delivered in recording-enabled rooms will be recorded automatically and released to students via the Panopto Video menu in your Canvas course. Remember, the recording captures what is projected to the main projector. For example, if you use the document camera, make sure this is fed to the main screen while you are presenting.

Note also that streaming live lectures via Zoom has been made available.

Policy and procedures:

Lecture theatre recording guide

Download and print these instructions and take them to your teaching space.


screenshot of e-lectern screen

Check if a lecture recording has started

A scheduled lecture will automatically start recording at the session start time.

From the lectern, click the LTR icon to view the Lecture Theatre Recording Scheduler.

The schedule will show the current session and recording status, plus upcoming sessions in the room.

Only lectures are automatically recorded. Tutorials, workshops, studios and labs can be recorded by clicking Start Recording.

Screenshot of recording scheduler currently recording

The recording can be stopped if you finish early.

Note: There is no PAUSE option with lecture recordings. The recording can be trimmed after the session if required.


Check the recording inputs on the touch panel

Only the Recordable Projector 1 input will be recorded. The audio meter shows the audio being captured by the recorder. If there are no audio levels showing, check that the microphone is not muted.

Lecture theatre lectern touchscreen

Suggestions for effective recording of lectures


Before the recording

  • Make sure the microphone is turned on.
  • Unmute the microphone if it is muted.
  • Double check your lapel microphone is the one associated with the local lecture theatre you are using.
  • Check the audio levels on the touchscreen to make sure the microphone will be recorded.
    Lecture theatre lectern touchscreen


During the recording

  • We do not recommended that you stop recording during the lecture. If you stop and start you will create two recordings. Instead, mark out the part of the recording that you don’t want once it has uploaded to Panopto.
  • If you include discussion-based activities, note the time that these begin and end, or use a visual cue such as a PowerPoint slide to indicate that a discussion or activity has started. This makes it easier to find these sections in the recording later, to edit them out.
  • If you receive questions from students during the lecture, repeat these so they are captured by the microphone.
  • Step away from the microphone if answering questions of a sensitive or private nature.
  • Use Extend Desktop if you want to play a video but not record it.


After the recording

Pre-recorded lectures

If you wish to pre-record your lecture from your home/office for releasing it to students later, use Panopto or Zoom.

And if you integrate Zoom with Panopto your Zoom Cloud recording is uploaded to Panopto automatically.

Streaming live lectures

Live lecture streaming is available via Zoom. Please see the page on streaming live lectures.

A list of lecture theatres and teaching rooms that have lecture recording and streaming capability is available on the central website.

Ad-hoc recordings

Are all teaching activities automatically recorded?

Only scheduled lectures are automatically recorded. Teaching activities such as tutorials, workshops, labs seminars, clinics, studios, team based learning etc., are not scheduled to be recorded but will show in the schedule; the Lecture Theatre Recording Scheduler will show NOT RECORDING.

To record these sessions click Start Recording. The recording will be uploaded to the course folder in Panopto and accessible from the Panopto Video menu in Canvas.

You can request non-scheduled sessions to be recorded automatically via Staff Service Centre.

Screenshot of recording scheduler not recording

How do I start a new recording when one hasn’t been scheduled?

If there is no session scheduled in the room, an ad-hoc recording can be started from the Lecture Theatre Recording Scheduler by clicking Start Recording.

Screenshot of recording scheduler with Start Recording button

1. Enter a description, presenter name, and email (for the recording link).
2. Update the end time and click Start Recording.

Screenshot of recording scheduler recording settings

Note: Ad-hoc recordings are not automatically uploaded to Panopto, but you can upload them manually. You will receive an email with a link to the video which you can download, then upload to Panopto.

How do I start a recording if there is a problem with the lecture capture system?

After notifying the LESU team (phone ext. 84800), Log in to your Canvas course and click Panopto Video.

Click Create to launch Panopto for Windows, which opens the Panopto Recorder (already installed).

Screenshot of Panopto's Create button

  1. Click Record to start. When complete, click Stop.
  2. Capture PowerPoint allows you to record slides. If doing a demonstration, select Capture Main Screen.
  3. To capture the document camera, select Add Another Video Source, then select Capture Device, e.g., Logitech Screen Share.

Screenshot of Panopto app
Note: Video/webcam is optional for lecture recordings.

Once you have stopped recording, click Done to upload the video. Do not log off until the upload has completed.

Screenshot of Panopto app showing recording complete

Note: The recording will be published immediately to students unless the availability date in the video settings has been changed (e.g., to 24 hours later); this gives you time to edit the video if necessary.

  1. Go to your Canvas course and open Panopto Video from the course menu.

Screenshot of Canvas course navigation

  1. Locate the video that you just recorded (it may still be processing) and click the Settings button.

Panopto video settings button

  1. Under the Overview menu, scroll down to Availability heading.
  2. Change the available date to 24 hours later.

Panopto video availability settings


For all queries related to lecture recordings, please request support from the Learning and Teaching Team.

Page updated 10/05/2022 (updated downloadable LTR guide)

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