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Streaming live lectures

Streaming live lectures compliments lecture theatre recordings.

Do I need to live-stream lectures?

Live streaming has been enabled in Zoom as an option to facilitate learning for students who are unable to attend lectures in person. Live streaming can be considered as an additional tool to compliment the recording, which is made available to students 24 hours later and stored in Canvas via the Panopto Video tab.

Consider also that live streaming could be used in non-lecture theatre situations, e.g., tutorials, lab demonstrations etc.

Launch the Zoom live stream

Download and print these instructions and take them to your teaching space.

When you are about to present your lecture:

  1. Open your Canvas course on the lectern PC.
  2. Click the relevant Zoom link for your lecture that you scheduled in advance.

 

Prevent interruptions during your lecture

When launching the Zoom link at the start of the lecture, Click the Security icon at the bottom of the Zoom screen.

Screenshot of Zoom in-meeting security settings

Disable the following options to avoid interruptions from viewers:

  1. Share Screen
  2. Chat *
  3. Unmute Themselves
  4. Start Video

 

* If chat is enabled, be clear with students when/if chat questions will be reviewed during the session.

Note: The Zoom meeting does not need to be recorded if you are delivering a scheduled lecture in a recording-enabled room as it will be captured via lecture theatre recording system. For suggestions on when to record the live stream, please see the FAQ below.

Schedule a live streaming lecture

  1. In your web browser, go to https://auckland.zoom.us/meeting/schedule
  2. Enter your course name and class into the Topic field, e.g., CHINESE 100
  3. Select Recurring meeting checkbox.
  4. Select No Fixed Time from the dropdown menu.

Screenshot of Zoom scheduler

 

  1. Ensure Meeting ID is set to Generate Automatically (not Personal Meeting ID).

screenshot of Zoom meeting ID settings

 

  1. Under Security, consider using Require authentication to join, then select University of Auckland from the dropdown menu.*

screenshot of Zoom security settings

* The Require authentication to join setting is useful for increasing the security of your meeting, requiring students to log in with their University of Auckland account thus preventing uninvited guests ‘Zoombombing‘ from outside of the organisation. The trade-off is that you should provide clear login instructions (example below). This may not be an issue with small cohorts or stage II or III classes, so please use your discretion.

 

  1. Video for Hosts should be off for start of meeting.
  2. Video for Participants should be off.
  3. Audio set to Both.
  4. Next to Options click Show to add Alternative Hosts.

Screenshot of Zoom scheduler

 

  1. Select Allow participants to join anytime.
  2. Select Mute participants upon entry.
  3. Add other teaching staff in the course as alternative hosts so they can host or moderate the meeting.
    Note: Alternative hosts will get an email from Zoom about being added to a Zoom meeting.
  4. Click Save.

Screenshot of Zoom scheduler

Finally, paste the link that Zoom provides into your Canvas Syllabus page or use a Canvas Announcement, e.g.,

Join Zoom Meeting
https://auckland.zoom.us/j/94348750215?pwd=aBCdEfhg

 

Important! Please include instructions for students to login to Zoom using their University account, otherwise they may complain that they cannot connect to the meeting.

Copy and paste this instruction into your Canvas course:

 

To join the Zoom meeting you will need to sign into Zoom using your University account:
1. Click Sign in with SSO
2. Then for Domain, type auckland and click Continue

Launch the Zoom live stream

Download and print these instructions and take them to your teaching space.

When you are about to present your lecture:

  1. Open your Canvas course on the lectern PC.
  2. Click the relevant Zoom link for your lecture that you scheduled in advance.

 

Prevent interruptions during your lecture

When launching the Zoom link at the start of the lecture, Click the Security icon at the bottom of the Zoom screen.

Screenshot of Zoom in-meeting security settings

Disable the following options to avoid interruptions from viewers:

  1. Share Screen
  2. Chat *
  3. Unmute Themselves
  4. Start Video

 

* If chat is enabled, be clear with students when/if chat questions will be reviewed during the session.

Note: The Zoom meeting does not need to be recorded if you are delivering a scheduled lecture in a recording-enabled room as it will be captured via lecture theatre recording system. For suggestions on when to record the live stream, please see the FAQ below.

Frequently asked questions

Students report they are unable to connect to the Zoom meeting

Please review our suggestion on the frequently asked questions page.

When to record the live stream?

If you are presenting a scheduled lecture in a recording-enabled lecture theatre*, the lecture capture system will record the live stream automatically. The recording will appear in Canvas under the Panopto Video menu and is saved to the course folder in Panopto. You will have 24 hours to edit the recording before it is released to students.

* For suggestions on the use of the lectern equipment and starting an ad-hoc recording for non-scheduled lectures, see our page on lecture theatre recordings.

If you are live-streaming a scheduled lecture from home, yes, please record the live stream. We suggest that you integrate Zoom with Panopto and record to the Zoom Cloud. The recording will upload to your nominated folder in Panopto; we recommend that you choose My Folder as your nominated folder. From there you can edit the recording then move it into the Panopto course folder for students to access.

Is my teaching space set up with Zoom?

A list of lecture theatres and teaching rooms that have lecture recording and streaming capability is available on the central website.

How do I display the document camera in Zoom?

The document camera needs to be selected in Zoom screen sharing options (advanced tab).

Download and print these instructions and take them to your teaching space.

  1. In Zoom, click the arrow near the camera icon and select the webcam as the primary camera.
    Note: This allows you to select the the Logitech Screen Share (Document Camera) as the secondary camera source under Advanced Sharing (the webcam can remain disabled).

Zoom camera settings

 

  1. Open the Share Screen or New Share option in Zoom and click the Advanced sharing tab.
  2. Choose Content from 2nd Camera and click Share.

Zoom 2nd camera option

 

  1. On the lectern touch panel, project the Document Camera onto the Recordable Projector 1.

screenshot of lectern touch panel

 

The document camera should now appear through Zoom screen-share.

Document camera through Zoom screen share

Should I enable live transcript?

The University is committed to providing accessible resources for all students, so the short answer is yes. However, it should be noted that the live transcript (captions) is only available for English and is created via a text to speech engine; undoubtedly some error will occur. Teachers are advised to inform students, either verbally at the start of each session, or by posting a disclaimer in the Canvas course syllabus page.

You may want to copy and paste the following message:

Note: Where automatic captions are used in live lectures via Zoom or Panopto recordings, these are generated by text to speech algorithms, so the quality of the captions may vary. Automatic captions might misrepresent the spoken content due to mispronunciations, accents, dialects, or background noise.

Live transcriptions can be activated via the Live transcript button on the Zoom toolbar.

Screenshot of live transcript menu in Zoom

Page updated 29/04/2022 (updated instructions for scheduling)

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