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Qualtrics

Qualtrics for surveys and feedback.

Qualtrics is a web-based survey tool for developing research questionnaires or gathering student feedback (e.g. formative evaluation of courses and teaching). Authors can share surveys with colleagues for co-authoring or copying the survey to their own account.

Qualtrics supports these learning types (see definitions):

 

Who can use Qualtrics?

The University holds an enterprise license for staff to create surveys, which is available to staff and doctoral students, or someone with a research assistant role.*
Surveys can be released to students or members of the public (if required).

* If your research assistant does not have access to the enterprise version, please raise a Staff Service Centre request on their behalf.

What can it do?

Qualtrics surveys can be anything from a simple, single or multi-question survey (or poll) to a complex multi-page advanced branching survey, including display logic, embedded data, Likert scales or matrices, and more.

Log in to Qualtrics

Access Qualtrics through University of Auckland Single Sign-On.

Log in to Qualtrics*

* If you are new to Qualtrics, select “I don’t have a Qualtrics account” and one will be created for you.

How-to guides

Getting started with Qualtrics (YouTube 00:24 min)
Creating questions, question logic, distributing your survey, downloading data

Guide to formative evaluation (of courses and teaching)

 

Qualtrics documentation

Teaching and learning applications

Applications for Qualtrics may include, but are not limited to:
Qualitative and quantitative research, longitudinal analysis, feedback from students, assessing prior knowledge, checking students’ understanding / satisfaction, polling, peer feedback on group work, employee insights.

Formative evaluations of courses and teaching

We’re adding this section because this question comes up a lot, “How do I conduct a formative evaluation of my course or teaching, early in the course or outside of the SET process?”

Here we provide some survey templates for teachers to import into their Qualtrics account. They provide the basic questions that you might like to ask your students. However, feel free to add, edit or delete the questions to suit your context.

Formative evaluation: Lecturer

A standard questionnaire template for a lecturer.

Formative evaluation: Course

A standard questionnaire template for a course.

Formative evaluation - TAs / GTAs, demonstrators

A template for courses with two or more TAs / GTAs or demonstrators.

How do I create a survey from one of these templates?

​Download one of the templates above.

In Qualtrics, click Create project

Create project button

Click Survey button

Qualtrics create survey from scratch button

Click Get started

Get started button

Give the survey a meangful name and select Import a QSF file

Screenshot of Qualtrics showing import file feature

Browse to the template file on your computer that you downloaded from the links above.

Distribute your survey

Embed your survey in Canvas

This method may suit teachers gathering formative feedback from students on topics they are finding difficult, or feedback about the course or teaching methods. Students are more likely to participate if their responses are anonymous.

From the Qualtrics homepage, go to your list of projects.

screenshot of Qualtrics home page

Make sure the survey is active. Click the three dots to open the survey menu.

Screenshot of Qualtrics list of surveys

Click Activate.

Screenshot of Qualtrics survey options

Open the survey menu again.

Screenshot of Qualtrics list of surveys

Click Distribute survey.

Screenshot of Qualtrics survey menu

Click Anonymous link then Copy this link.

Screenshot of Qualtrics showing the URL to the survey

In Canvas go to your course Modules. Either add a new module or click the plus symbol to add the survey to an existing module.

screenshot of Canvas Modules section

Select External URL and paste the link, along with a page name for the survey.

Screenshot of Canvas showing add external URL

Email your survey invitation to selected participants

This method may suit distributing ad-hoc surveys to University colleagues or researchers gathering data for quantitative/qualitative analysis. Decide whether participant’s responses should be identifiable or anonymous.

From the Qualtrics homepage, go to your list of projects.

screenshot of Qualtrics home page

Make sure the survey is active. Click the three dots to open the survey menu.

Screenshot of Qualtrics list of surveys

Click Activate.

Screenshot of Qualtrics survey options

Open the survey menu again.

Screenshot of Qualtrics list of surveys

Click Distribute survey.

Screenshot of Qualtrics survey menu

Click Emails

Screenshot of Qualtrics showing the email distribution menu

Please watch this short video on emailing your survey invitation (YouTube).

Video poster frame

Despite the presenter saying that email distribution is not anonymous, you can allow anonymous responses under the Advanced options.

Screenshot of Qualtrics email settings

 

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