• Getting started with Zoom Meetings
• University branded backgrounds for Zoom meetings
• Watch segments of the Zoom training session for the University of Auckland staff, hosted by Tim Page.
  • Zoom training intro
  • Setting up/Scheduling a meeting
  • Running a Meeting
  • Recording a meeting
  • Screen Sharing
  • Breakout Rooms
  • Ending a Meeting
• Zoom Live training webinars including Zoom Meetings for Education.
• Record Zoom meetings to the cloud (includes automated transcripts).
  The cloud recording links are only available for 60 days. If you download your recordings from the cloud, then upload them to Mediastore they remain stored for longer.
• Use annotation tools on a shared screen or whiteboard in Zoom.
• Zoom best practices – a simple checklist for making the most of Zoom (Case Western Reserve University).

Please see the article from the Canvas guides on how to schedule a Zoom meeting within Canvas.

Please note that the University does not recommend live lecture streaming because of potential issues with bandwidth and connectivity. However, if you have a small cohort, and your students are not disadvantaged by their timezone, and they all have a good internet connection – live streaming may be appropriate. Always provide a recording of the session to mitigate technical issues and for accessibility.

The Zoom Cloud recording links are only available for 60 days. Downloading your recordings from the Cloud, then uploading them to the Mediastore will ensure that they remain stored for longer.

See instructions on how to:

• Upload video to Mediastore
• Share the video in your Canvas course:
  • Link to the video in Canvas modules
  • Paste the link into a Canvas page
  • Embed the video in a Canvas page
  • add the recording to Canvas’ Recordings page:
    1. Create an Ad Hoc recording from the Recordings page.
    2. Paste the link to the recording that you received from Mediastore.

Audio transcripts are available for Zoom recordings that are saved to the cloud. Zoom will send you an email with a link to the recordings.

Download the transcript file

• Click the cloud recording link in the email from Zoom or from the Recordings section on the Zoom web portal.
• Hover over ‘Audio transcript’ and select the download button.
• When prompted, open the VVT file in Microsoft Word and make any edits to mispronunciations. Save it as a Word document or a PDF to your local machine.

Share the transcript file

Share the transcript in Canvas by using the Upload Document function and add the link to the transcript next to your video.

The Zoom Cloud recording links are only available for 60 days. Downloading your recordings from the Cloud, then uploading them to the Mediastore will ensure that they remain stored for longer.

1. Go to auckland.zoom.us
2. Click SIGN IN at the top right
3. If prompted, sign in with your UPI (e.g., jbon007) and password
4. Go to Settings (on the left hand side)
5. Click Recording at the top
6. Scroll down until you see: Require password to access shared Cloud recordings
7. This will be switched on (showing blue), so click to turn it off

Zoombombing is where an uninvited guest enters a Zoom session, potentially disrupting the session by typing inappropriate chat messages, taking over screen sharing, or making inappropriate comments into the microphone.

• Read IT Connect Zoom security guide.
• Watch a video by Tim Page, Senior Technician on Zoombombing countermeasures.

The University recommends using Zoom recording feature instead of live streaming, however, Zoom can be useful for office hours or small group meetings. We also recommend setting scheduling meetings (which generates new meeting link) instead of using personal meeting rooms.

To minimise the risk of Zoombombing, there are options when setting up meeting you should consider:

• Mute participants on entry.
• Disable join before host. Participants will be put in the waiting room until admitted to the meeting room.

The University has enabled the following meeting settings as default to protect against uninvited participants. Host can change the default settings in their Zoom meeting settings before meeting starts.

• Waiting room (guests must be admitted to a meeting) is enabled by default.
  The host can change this setting before the meeting starts by going to the Meeting ‘Settings‘ and scroll down to ‘In Meeting (Advanced)’.

• Screen sharing is enabled by default to host only. Two ways to change this settings:
  • The host can change this setting before the meeting starts by going to the Meeting ‘Settings‘ and scroll down to ‘In Meeting(Basics)’.
    
  • Or during each meeting, in the Zoom meeting window, you can change this setting under ‘Share Screen’ and ‘Advanced Sharing Options’.
    

• File transfer in meetings is disabled by default.
  The host can change this setting before the meeting starts by going to the Meeting ‘Settings‘ and scroll down to ‘In Meeting(Basics)’.

• Allow host to put attendee on hold is enabled by default.
  The host can change this setting before the meeting starts by going to the Meeting ‘Settings‘ and scroll down to ‘In Meeting(Basics)’.