During the mid-semester test
What if my students notice a problem with a test question?
It is best not to attempt to make corrections to questions while the test is in session. In the case of a Canvas Quiz, we suggest you wait until the test is finished, then either:
- Regrade the quiz and select the “Give everyone full credit for this question” option (the simplest solution).
- If you are using Canvas Quiz or Assignment for the test, create another Quiz or Assignment with a single (corrected) question for students to complete at their earliest convenience. If the exam is part of an Assignment Group that has a % weighting for the overall course grade, add the new single-question to the same Assignment Group. You should update the scores on the original (incorrect) question to zero, using SpeedGrader, so that this does not interfere with the overall score.
Note, other students may be wasting precious time on the incorrect question so make sure you let students know as soon as possible how they are to proceed through a Canvas announcement.
What if a student encounters a technical problem while taking the test?
If using Canvas for the test, and depending on the technical issue encountered, you may consider using the Moderate Quiz feature to grant the student another attempt at the Quiz.* If the due date has expired, tick the ‘Manually unlock the Quiz for the next attempt‘ box. In this case, liaise with the student so they know what their new ‘due by’ date will be, then adjust the Quiz availability for the individual student for their second attempt.
If using Inspera for the test, examiners with the Planner role can add extra time for the affected student via the instructions on the Inspera Staff Development Hub. Follow the link for granting extra time for students using Inspera.
* It is not normally appropriate or fair to ask a student to retake a test at another time. Exceptions and aegrotats should be handled on a case by case basis, in the usual way.
What about students who have been granted extra time?
Student Disability Services advise teaching staff of any students in their courses with approved special conditions. Please refer to the settings for managing the Canvas Quiz availability for individual students. The same method applies to Canvas Assignments.
What student support is available during the mid-semester test?
- For mid-semester tests, examiners are expected to be available for the duration of the test in order to respond to issues that may arise.
- Additional technical support will be made available to students sitting online tests.
How do students get help if they have a problem during an exam?
Students should contact the University of Auckland Contact Centre via email or phone for issues arising before or during their exam, including technical difficulties.
The student support information should be added in the instructions for every exam.
The Contact Centre will be directing queries through to the Assessment Services as appropriate (e.g., potential content errors) and will liaise with the examiner/nominated course staff.
What support is available for offshore students during an exam?
Canvas Help, the Student Contact Centre and the Assessment Services will be available during the time offshore students are sitting exams. Examiners also need to be available in case a correction is required for an exam – the Assessment Services will call you on the number you have provided.
If students have questions about their timetable, or how to contact student support, please refer them to the Exams for students studying remotely page.
What should a lecturer's response be if students go directly to them with any queries during the exam period?
If any student does contact their lecturer with any query, the student should be directed to contact the Contact Centre by email firstname.lastname@example.org or call Auckland: 09 373 7513, New Zealand: 0800 61 62 63, or International: +64 9 373 7513 with their question.
What is the process to have the Inspera online exam published to students?
Please visit the page called Inspera exam process for teachers.
Who should we contact if the exam is not appearing in Canvas on the morning of the exam?
The Assessment Services will create the link to the exam one day beforehand and will inform the examiner/nominated contact once this has been done. If there are any issues please email email@example.com
What do I need to include in the exam?
What is the allocated time for the exam?
How do I assign exams to offshore students?
The Assessment Services will allocate online exams to offshore students.
Where can I see information about preparing online exams using Inspera?
What information is there about marking in Inspera?
Please visit the information for graders on the Inspera SharePoint site.
How do I get access for a GSA or Examiner to Sharepoint?
Please email firstname.lastname@example.org. This issue may arise from incomplete course nominations.
What are we doing about requests for out of time assessments?
The standard process for students to apply for an alternative time or location us being followed this semester.
What will be the process for students who need to apply for an aegrotat?
The same process for aegrotat will be applied as normal examinations.
What will be the process for students who want to request a recount?
The same process as for normal examinations.
What is the process for suspected misconducts identified in online exams?
The revised academic misconduct policy for online examinations applies. The normal policy and processes for academic misconduct—as per the Student Academic Misconduct Statute—applies to exams conducted on-campus. Examiners or their delegates can submit an academic integrity breach allegation report to the Academic Quality Office via the Academic Integrity Breach Reporting Form.
Will I be teaching to offshore students in 2022?
View a list of courses NOT available to offshore students. Note: If your course is NOT LISTED on this page, then it may include offshore students.
How do I identify which students in my course are learning from overseas?
Please review this page, which shows you how to identify offshore students using Canvas.
Can remote students participate in face-to-face classes by Zooming in?
If remote student/s have a good internet connection, camera and microphone, and you have a similarly equipped device that can be used to connect with the remote participants, and you have a small cohort, and your students are not disadvantaged by their time zone, the short answer is yes. However, a positive Zoom experience requires:
- A good camera and microphone set up (e.g. a mic can pick up student as well as teacher voices; choose whether to focus the camera on teacher/class/whole room).
- A VPN (Virtual Private Network) connection (see also VPN access from China).
- Someone to monitor Zoom (including chat) and check in with remote participants.
Always provide a recording of the session to mitigate technical issues and for accessibility and decide whether it is appropriate for students to leave their cameras off.
In saying that, the University does not recommend live streaming lectures for classes. Not all students have access to a consistent and fast internet service, and many have new obligations or restrictions that may prevent them from attending compulsory live lectures. Recorded presentations, or alternative means of delivering content, ensures a more equitable access to a quality learning experience.
Where activities which are usually delivered live are necessary to the learning experience, consider if they can be delivered asynchronously in some way (for example, in place of a class discussion, try having students contribute and respond to other students in a discussion forum post or creating video recordings). In some cases there will be live interactive elements that can be more difficult to deliver asynchronously. Consider how you can accommodate students who may not be in the position to take part in the same way due to their circumstances.
Do I have to record face-to-face classes for remote students?
It depends on the course, taking in to account a range of factors including the teacher, topic, suitability and practicality of recording classes. Check the information about recordings of lectures, tutorials and labs for students studying in China.
What equipment will be available to me to support remote students Zooming in?
Contact the Learning Environment Support Unit (LESU) for questions about teaching equipment and technical support.
What do I do if my students complain that some course materials are not accessible remotely?
Please review the page called accessing technologies through VPN.
What about government monitoring of activity?
For courses taught/supported in China, it is possible that Chinese governmental agents will have access to course material, including online discussions. Be aware that your activity may be monitored, particularly if you are from China, have family there, or plan to visit or do business in China in the future.
What about students returning from overseas or would like to study online for medical reasons?
If a student has moved overseas or has returned to NZ, staff can notify the REF team (Enrollments and Fees team) to update their location. Contact: email@example.com. If a domestic student in NZ wishes to study online due to medical reasons, they should contact the Student Centre. Email firstname.lastname@example.org or phone 0800 61 62 63.
Students report they are unable to connect to my Zoom meeting
Students may be logged in to the Zoom app with their personal account rather than their University account. Ask them to log out of Zoom and open the Zoom app again. When prompted, students need to select the Sign in with SSO in order to access the meeting.
On the next page, they should type ‘auckland’ as the domain.
This will prompt them to log in with their University credentials.
How do I get audio transcripts from Zoom and add them to Canvas?
“Audio Transcript” is a default setting in the Zoom recording settings (Zoom Pro licensed accounts). An automatic transcript is only created if you record to the Zoom Cloud – choose “record to the Cloud” when you start recording. Transcription takes time to complete and you will receive an email when it is ready.
You can view and edit the transcript online to correct any transcription errors. The Audio Transcript will automatically appear to the side of the Zoom recording, or you can download it as a VTT file format. See Zoom’s article on automatically transcribing Cloud recordings.
If you’d like to share the transcript file on Canvas, open the VTT file in Microsoft Word, save it as a Word or PDF document, then upload that file into Canvas. Here’s how:
- Go to the Recordings section on the Zoom web portal.
- Click the title of the recording to view its details.
- Hover over Audio transcript and click the download button.
- When prompted, open the VTT file in Microsoft Word and make any edits to mispronunciations. Save it as a Word document or a PDF to your computer.
Share the transcript file
Should I enable live transcript?
In the interests of accessibility, the short answer is yes. However, it should be noted that the live transcript (captions) is only available for English and is created via a text to speech engine; undoubtedly some error will occur. Teachers are advised to notify students of this, either verbally at the start of each session, or by posting a disclaimer in the Canvas course syllabus page.
You may want to copy and paste this disclaimer.
Note: Where automatic captions are used in live lectures via Zoom, these are generated by machine learning algorithms, so the quality of the captions may vary. Automatic captions might misrepresent the spoken content due to mispronunciations, accents, dialects, or background noise.
Live transcriptions can be activated via the Live transcript button on the Zoom toolbar.
Should I live stream my classes via Zoom?
If your students are not disadvantaged by their time zone, nor internet connectivity, live-streaming lectures may be appropriate. However, always provide a recording of the session to mitigate technical issues and for accessibility and decide whether it is appropriate for students to leave their cameras off.
See the page for streaming live lectures.
Can I host virtual office hours using Zoom?
If you wish to host one-to-one virtual office hours, Zoom would be a good option, especially for students within your time zone. If you have a small cohort, you might consider running them as a drop-in session. Otherwise, in order for students to show their commitment, you might ask them to book a session with you in advance. Please be aware that some students will be in different time zones and this would need to be accommodated, as opportunities of this nature should be available all students.
Should I record to the Cloud or my local computer?
We recommend that you record to the Cloud for the following reasons
- A transcript will be created that you can download and add to your Canvas course for accessibility.*
- If the recording stops abruptly (e.g. a computer crash), your recording is more likely to be preserved.
- The recording is shareable with others via a link in your Zoom account (recordings section).
When you stop recording, Zoom will send you a link to the Recording (this may take a few minutes).
Please note that Cloud recordings are only stored for 60 days. We encourage you to download the recording then upload it to Panopto, where it will remain stored indefinitely. If you integrate Zoom with Panopto, this process will be done automatically.
How long will my Zoom recording last for on the Cloud?
The Cloud recordings are available for 60 days. If you download your recording from the Cloud, then upload it to Panopto, it will remain stored indefinitely.* And if you integrate Zoom with Panopto, this process will be done automatically.
* Note: Panopto also adds the copyright information to your video.
How do I access and download Zoom Cloud recordings?
What are the recommended Zoom settings for recording a presentation?
We have been asked, “How come the thumbnails of participants are recorded, rather than my PowerPoint slides?”
Zoom records a couple of versions of the ‘video stream’ from your computer:
- The active speaker and shared screen.
- The active speaker and gallery view of participants’ thumbnails.
If you have integrated Zoom with Panopto,* you are unable to control which video stream is uploaded to Panopto automatically. In some cases, the version showing the gallery view of participants was uploaded, rather than the version with the PowerPoint slides. To fix the problem, choose which video stream is recorded in the first place, via your Zoom settings.
- Go to your Zoom account: https://auckland.zoom.us/profile/setting
- Click the Recording tab.
- Under Cloud recording, uncheck: Record gallery view with shared screen
- Look for the option called, ‘Record active speaker, gallery view and shared screen separately,’ and uncheck: Gallery view.
- Click Save.
* Note: Integrating Zoom with Panopto automates the process of uploading recordings to Panopto.
How do I add my Zoom recording to Canvas?
We recommend uploading Zoom recordings to Panopto, which is available in Canvas courses via the Panopto recordings tab. If you integrate Zoom with Panopto, the upload process will be done automatically.
Alternatively, for short videos, you might consider uploading it to Canvas’ Page Editor. This accepts files of up to 500MB.
Can I use my smartphone as a document camera?
Please see these instructions for setting up your smartphone as a document camera.
What is Panopto?
Panopto is the University’s chosen platform for hosting video content in Canvas. For details, view our Panopto page.
How do I get support for Panopto?
Staff can access Panopto support in the following ways:
- Our Panopto page outlines common functions and we have put together a self-support course website.
- For a comprehensive list of searchable support articles, see the Panopto Support website.
- The slides from the Panopto faculty workshops may also be of interest.
- And while Panopto is still new, we have a support email address: email@example.com. Beyond that, please request help from the Staff Service Centre.
What is Zoom integration with Panopto?
Integrating Zoom with Panopto automates the process of uploading your Zoom Cloud recordings to Panopto. Once Zoom has finished processing the recording, it is uploaded to the nominated folder in Panopto.
- Less processing time for teachers.
- Captions are automatically provided by Panopto.
- Recordings are stored indefinitely.
Caution: All Zoom Cloud recordings are uploaded, including ad-hoc meetings. When choosing your nominated Panopto folder, select My Folder rather than your course folder, so that videos are not automatically released to students.
The process is relatively straightforward: Integrate Zoom with Panopto
Note: If you record a PowerPoint presentation, you will need to adjust your Zoom settings to ensure that the correct version of the recording is uploaded. See the FAQ above called: What are the recommended Zoom settings for recording a PowerPoint presentation?
How do I upload videos to Panopto?
See our page on uploading video to Panopto.
How do I edit a video in Panopto?
Note that Panopto editing is non-destructive, meaning that you ‘mark out’ sections of the video to be skipped during playback rather than deleting them.
- See basic editing for marking out the start or end of a video, or any bits in the middle.
- More detailed editing includes splicing in YouTube clips, inserting documents, adding in-video quiz questions, smart chapters and more. See the Panopto support site for advanced editing.
Editing captions is also possible, i.e., correcting transcription mistakes made by auto-generated captions. Note that this is not a requirement of the University.
How do I merge or splice two or more videos?
- Merging two videos will insert the selected video into the start of the target video, creating a longer video. The selected video will be copied (maintaining the original) but the target video will be overwritten.
- Splicing a video allows you to insert video clips into the timeline of the main video.
Can students see videos that are in My Folder?
No they can’t, unless you override sharing settings for specific videos or sub-folders. To share video content with students, it is better to move the video into the course folder rather than change sharing settings. See the FAQ above called ‘How do I share video content with students?’
How do I view My Folder (and any others I have access to)?
When you open Panopto Video in Canvas, the course folder is the default. To browse to My Folder, select it from the drop-down list. Other folders that you have access to are also listed.
If you have Panopto open in its own browser tab, i.e., not within Canvas, My Folder is accessible from the side menu. The Browse menu will show a list of other folders that you have access to.
For a comprehensive guide, see the Panopto Support article on folder management.
How do I move a video from one folder to another?
Please view the instructions on our support website for moving videos between folders.
How do I copy videos from my old course to my next semester course?
Please see the series of step-by-step screenshots with instructions that will step you through this process.
How do I set up a video assignment for students?
Teachers can create assignment folders within the Panopto course folder for students to upload their videos. Please view the instructions on the Panopto support website for creating an assignment folder.
Can I embed a Panopto video into a Canvas Page?
Please see our instruction on embedding the video into Canvas.
Should I download the Panopto app?
Panopto recordings can be made using either the browser version or the desktop app. To help you decide, we have compiled a brief comparison list on the Panopto page.
How do I view presenter notes while recording PowerPoint slides?
To read presentation notes while recording PowerPoint slides via Panopto, having two computer screens can make things easier. However, you can still achieve this with only one screen.
Note: MAC USERS – you can easily record PowerPoint on your MacBook, without a second screen, while still viewing presenter notes. The browser recording function will allow you to choose the slideshow view to record, even though you are looking at the presenter view. See how in this short video.
- Have your PowerPoint presentation open and ready to go. In your Canvas course, go to Panopto Video menu, click Create and launch Panopto Capture.
- Select the Screens and Apps button in Panopto Capture.
- Choose the Window tab and select the PowerPoint app from the list of thumbnail images.
- Click Share. The PowerPoint app will appear inside the Panopto Capture window.
- Go back to PowerPoint app and start the Slide Show
This opens in full-screen mode so you will need to switch between apps using the keyboard.
- Press Alt + Tab on your keyboard (Command + Tab for Mac) and switch to the Panopto Capture window that is running within your browser.
You may need to hold down ALT and press Tab several times if you have multiple apps open.
- Start recording via the red record button.
- Press Alt + Tab again and switch to the PowerPoint presenter’s view.
Panopto will continue to record the slides only (slide show view) while you read from your presentation notes (presenter’s view).
If you don’t see the Presenter’s view from the row of thumbnails, you need to activate Show Presenter View from the slide show.
- When you are finished, press Alt + Tab to return to the Panopto Capture window and click the Stop button.
It takes a few minutes before the recording appears in Canvas. Don’t worry about the messy bits at the beginning and end, you can trim these out later; see the FAQ above on editing a video.
Can I alter the default publishing time for a Panopto video from 24 hours?
This question pertains to recordings from the lecture theatre capture system, whereby the default release time to students is 24 hours.
Yes you can, but this is a manual process for each video. When you see the video appear within Panopto, you can change the release time in the settings menu. Altering the default time for the whole course is not possible.
Staff will be able to publish videos early or extend the publishing delay time (up to a maximum of 72 hours). Staff electing to release videos after 72 hours must have a compelling reason for the long delay and should consider the impact on students, including equity student groups.
Can I make a PowerPoint with voice-over and upload it to Canvas?
Yes, please see this instruction on recording in PowerPoint.
Should I use Zoom or Panopto to record PowerPoint?
This depends on what you are trying to achieve and your comfort level with different technologies.
If you are comfortable using Zoom to create recordings, or you need to record your screen using more applications than just PowerPoint slides, then we recommend Zoom. This has the added benefit of recording your face as a thumbnail on top of the slides. See the FAQ above for recommended Zoom settings for recording PowerPoint.
Panopto is also an option and has the benefit of recording directly in the browser, i.e., no need to install extra software. Like Zoom, you are also able to record your face as a thumbnail on top of the slides. See:
How do I add my PowerPoint recording to Canvas?
How do I make a transcript of my PowerPoint recording?
Please see this article on recording your PowerPoint presentation and using Panopto to generate the transcript.
Should we stay with the timetabled lecture slots?
It’s a good idea to stick to a regular schedule and make recorded lectures available around the time of the usual lectures.
Should we be streaming live lectures?
Live lecture streaming is now an option to mitigate the effect of reduced capacity in some teaching spaces and to reach students who are studying off campus. Be mindful that not all students have access to a consistent and fast internet service, and many have new obligations or restrictions that may prevent them from attending compulsory live lectures; therefore, lecture theatre recordings are still required. Also, consider recording shorter presentations, or alternative means of delivering content to ensure equitable access to a quality learning experience.
How do I produce transcripts from my recordings?
One option is available through Zoom Cloud recordings. See the FAQ in the Zoom recordings section on this page.
An alternative is www.otter.ai. The free account creates transcriptions for up to 600 minutes of recordings per month (this is extended in the premium account). You can log in using your University Google account (e.g. firstname.lastname@example.org) however, the University does not have a site license so it defaults to the free version. It does a pretty good job of transcribing and you can edit the text to correct mistakes, then download the text file and upload it as a separate file in Canvas. Place the link to the transcript file alongside the video.
See this Otter.ai guide for generating transcripts from existing recordings.
Marking in Canvas
SpeedGrader is too slow to use for large classes, what can I do?
SpeedGrader pre-loads all assignment/quiz submissions, therefore large classes can be unwieldy.
We suggest splitting your class into smaller groups using the Groups feature in Canvas (you will find that under the People page). Create a Group Set and name it according to the Assignment or Quiz. When creating or editing the Assignment/Quiz, select the Group Set that you just created. This does not mean that students will work in groups to submit the Assignment/Quiz, it’s just to make SpeedGrader more manageable.
Then in SpeedGrader, filter the submissions Group by Group. This will load much smaller batches of Assignment/Quiz submissions and SpeedGrader should be much more responsive.
How do I suppress quiz responses when students submit the quiz in Canvas?
When setting up the Canvas Quiz, untick the box called “Let students see their quiz responses.” You can change this option later when you’re ready for the students to see the responses.
See the Canvas Instructor Guides for more details on quiz settings.
How do I prevent students from seeing their quiz and assignment grades until I'm ready to release them?
Can multiple markers use SpeedGrader at the same time?
Yes but with a caveat – if two or more markers use SpeedGrader to grade the same student’s script at the same time, it is possible that they may overwrite each other’s work. Therefore clear communication between markers is important.
SpeedGrader with Assignments
Consider creating a Final Assessment ‘Group Set‘ so you can divide the class into Groups. If you have three markers, you could create three Groups (make sure all students are assigned to a group, i.e. there are no unassigned students). In the Canvas course Settings, enable Launch SpeedGrader Filtered by Student Group.
The markers should select which group they are going to mark. Marker One can grade, say, questions 1-6 in Group One while Marker Two can grade questions 7-11 in Group Two etc. When they are done they can switch groups. Note: this has nothing to do with setting up the Assignment as Group Work (students working in groups), you’re only grouping students for the convenience of marking.
SpeedGrader with Quizzes
If your markers are grading a Canvas Quiz, SpeedGrader allows for grading one Quiz question at a time, therefore you can allocate markers to certain questions.
More options are described on the SpeedGrader page.
If a marker annotates a student's script in SpeedGrader, is the original script still available?
Yes, the original submissions are always available and can be downloaded.
In SpeedGrader, why does some content not display in a student's PDF assignment submission?
Note: Since this FAQ was written, Canvas has implemented a fix so that PDF submissions now display correctly in SpeedGrader. However, if staff see a document that looks incomplete, we recommend downloading and opening the PDF document in Adobe Acrobat*, to compare it with the uploaded version in SpeedGrader.
Sometimes a student’s PDF document contains layers—think of information written on stacked layers of glass—which will look fine when viewed with Adobe Acrobat. But when students submit their PDF to a Canvas Assignment, some layers may not display within SpeedGrader.
To avoid this, instruct students on how to create their PDF file, e.g.,
- A4 page format.
- Page orientation, portrait.
- Instructions on how to flatten their PDF, i.e. how to merge the layers into a ‘flattened’ document.
As a marker, how will I know if they have not ‘flattened’ their PDF?
This may not be obvious but if you suspect the PDF contains layers that are not displayed, download it—SpeedGrader has a download button above the document window—and view it with Adobe Acrobat.* You can compare that with the view in SpeedGrader.
What if a student has submitted a PDF with layers?
We suggest that you mark the PDF submission ‘manually,’ using Adobe Reader. Transfer the marks to their assignment submission in SpeedGrader.
Image adapted from Sagibalter / CC BY-SA.
Page updated: 16/09/2022 (updated Assessment Services)